Friday, 19 May 2017

How to Password Protect a Google Form

When you create a form using Google Forms, the form is public by default meaning it can be filled out by anyone on the Internet as long as they know the web URL of that form. If you are a Google Apps user, you can put the form behind a login screen such that only members of your domain /organization can access and fill out that form but this feature is not available to other users who have regular Google accounts.

Now there can be a scenario where you may want to password-protect your Google Forms and restrict access to certain users who have been provided the password. This feature is obviously not available in Google Forms but we can use a simple workaround that will prevent users from entering data into that form if they do not know the password.



CREATE A PASSWORD PROTECTED FORM

Here’s a step by step guide:

1. Go to the Google Forms editor and add a text field. Call it “Password” and make it a required question as shown in the illustration below.

2. Expand the Data Validation section and choose Regular Expression -> Matches from the dropdown.

3. In the input field enter the password that you would like the user to enter and enclose this string between ^$. For instance, if you are setting the form password as HelloWorld, enter ^HelloWorld$ in the validation input field.

4. Next click the Inert menu and choose Page Break. This is the second page where you can add your regular form fields. Save the form.

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